Importance of Proper Records Management to Tanzania Legal System
Similarly, Justice Siyani urged the participants of the training to use the session to suggest improvements that could be made to existing systems within the judicial system to address the available challenges. All information created, sent, and received in the course of your work may constitute a record. Records show the business activity and function of your unit. Whether it is an academic record (as opposed to faculty doctrinal or research records or personal records) depends on the information it contains and the context in which it is created. Documents can be in paper, digital or other format. Some examples: In the training, organized by the judiciary in collaboration with the Lushoto-based Institute of Justice Management, participants are introduced to various areas, including the relationship and meaning that exists in the recording. • Fax machines • Spreadsheets • Maps and plans • Information in enterprise systems • Text messages • Strategy and information documents • Research data He said that the judiciary of Tanzania is the pillar of the state responsible for establishing justice in the country, so the retention of court records and documents, whether for business or administrative matters, is very important and inevitable. “Let me remind you that you are the leaders, so you have the responsibility to oversee judicial activities, including the management of registration systems. Therefore, the success of justice depends largely on your performance for the benefit of the people we serve,” he said. He said the judiciary had made progress in planning, building, installing and managing various systems, including the electronic registration system commonly known as the Justice Statistical Dashboard System (JSDS2), all aimed at facilitating access to records and ultimately access to justice.
Other areas include the use of archives and documentation, electronic case registration, administration and audit of the judicial system, financial and records management through the new “MUSE” system, as well as internal systems and budget management. Ultimately, records management ensures that institutional records of vital historical, fiscal and legal value are identified and retained, and that non-essential records are disposed of in a timely manner in accordance with established policies and identified legislation. The benefits of document management include more efficient management of your current documents (paper and electronic); Reduce/eliminate redundancies in record retention; reduced costs related to record-keeping equipment and consumables; and increasing usable desktop space by eliminating unnecessary file storage. In addition, records management ensures institutional accountability and timely access to information. The competent judge of the Supreme Court of the Dodoma area, Mr. Mustapher Siyani, appealed to chancellors and judicial administrators across the country to continue keeping records, including computer and communication systems used to store various court records and documents. Judge Siyani recently called the Rural Development Planning Institute when it officially opened a three-day orientation course for judicial officials, according to a statement issued yesterday by the Judiciary`s Department of Information and Commutation. The training, which officially began on April 12, 2021, is expected to be completed today. A similar meeting with the second group of court clerks and administrators will take place from tomorrow until April 17, 2021.
• Emails • Reports • Databases • Samples and objects • Letters • Minutes • Photos • Social media websites.
